When the following words with capital letters are used in our Terms and Conditions, they will mean as follows:

  1. Activity/Activities means one or more of the activities listed on Our website (www.lopc.co.uk) at the time of Your Booking as being open to Groups (other than canoe tours), including any Course;

  2. Activity Day means the day on which Your Booked Activity or Booked Activities (or any part of them) not being a Course take place;

  3. Activity Pre-requisites means the requirements that must be met by a Participant prior to taking part in an Activity as detailed on the Activity Info pages of Our website;

  4. Adventure Club Activities means the activities We provide as part of the Adventure Club as listed on Our website from time to time;

  5. Adventure Club means the scheme operated by Us and known as the "Adventure Club" by which We make various adventure activity sessions available to members of the public according to Our published schedule;

  6. Authorised Person means a member of Our staff who is authorised to take Bookings;

  7. Balance means the difference between any amounts received in respect of a Booking and the total cost of that Booking;

  8. Booked Activity means the Activity, Activities or Adventure Club Activity You have booked;

  9. Booked Activity Date means the day on which the Booked Activity takes place;

  10. Booked Canoe Tour means the Canoe Tour You have booked;

  11. Booked Course means the Course or Courses You have booked;

  12. Booking means Your booking to take part in a Booked Activity, Course, Holiday Scheme, Canoe Tour or After School Club;

  13. Booking Confirmation means a notice from Us (or, for online orders, issued on Our behalf by Our Payment Processor) by post or email (at Our choice) which confirms Your Booking;

  14. Booking Invoice means either the separate invoice which We send You You with the Booking Confirmation, or the section of the Booking Confirmation, which sets out the payment due to Us by You;

  15. Canoe Tour means a tour by canoe on the River Soar, as listed on Our website at the time of Your Booking which may be updated from time to time;

  16. Canoe Tour Date means the day on which the Booked Canoe Tour takes place;

  17. Centre means Our primary address at Loughborough Road, Leicester, LE4 5PN, which may be changed or updated from time to time;

  18. Change means a change to Your Booking, Activity Day, Booked Activity, Booked Course, Canoe Tour or Subscription or the Adventure Club, Relevant Scheme or Club;

  19. Club means the after school club operated by Us comprised of Sessions open to anyone from school year 1 to year 11;

  20. Club Coordinator means the person holding the position of "Senior Instructor - After School Club" with Us;

  21. Consent Form means either an Individual Consent Form, a Group Consent Form or a Family Consent Form;

  22. Contract means in respect of a Booking, the provisions set out in the applicable Terms and Conditions, together with any Booking Confirmation (whether issued by Us or by Our Payment Processor on Our behalf), Subscription Confirmation and any Consent Form(s) or Registration Form(s) completed by You (and/or any other Participant) together with any terms contained in any other document which We expressly identify as being legally binding, which shall constitute the contract between You and Us in relation to the Booked Activity;

  23. Courses means the courses We provide as listed on Our website from time to time, for the avoidance of doubt excluding any Courses provided to a group;

  24. Course Dates means the days on which the Booked Course takes place;

  25. Course Pre-requisites means the requirements that must be met by a Participant prior to taking part in a Course as detailed on the training and courses pages of Our website;

  26. Course Start Date means the first day of the Booked Course;

  27. Deposit means the minimum amount we decide is required to secure a Booking;

  28. Event Outside of Our Control means circumstances beyond Our reasonable control including, without limitation, changes in law, adverse weather conditions or other unsafe conditions, fire, explosion, storm, flood, natural disaster and/or any other conditions beyond Our reasonable control which We in Our absolute discretion decide make it unsafe or impractical for one or more of the activities to take place;

  29. Family means You and the members of Your family group who have (i) been identified as forming part of Your Family at the time of registering as a Member; or (ii) if You and Your Family are not Members, been identified by You in the Booking and confirmed by Us in the Booking Confirmation;

  30. Family Consent Form means Our consent form which can be used to cover families, which must in any case be completed and signed by each adult in the Family on behalf of themselves and any Young Person of which they are parent or legal guardian;

  31. Group means You and the members of Your party who have been identified by You in the Booking and confirmed by Us in the Booking Confirmation (which may include a Family).

  32. Group Consent Form means Our Consent Form which can be used, if We agree, to cover groups such as school parties, families, or youth groups;

  33. Group Leader means You or the person designated and notified to Us on or before the Activity Day or Course Start Date as the person responsible for the Group.  A Group Leader must be aged 18 or over;

  34. Handbook means the handbook which provides information on the Club or the Holiday Scheme and is available on the Useful downloads page of this website, as may be updated from time to time;

  35. Holiday Scheme means the holiday scheme operated by Us which is comprised of Sessions running on working days for the duration of each School Holiday Period and open to anyone in school year 1 to school year 11;

  36. Holiday Scheme Registration Form or Registration Form means the form which must be signed by the Young Person's parent or legal guardian in order for them to participate in the Holiday Scheme;

  37. Individual Consent Form means Our consent form which must be completed by each Participant (or by a parent or legal guardian in respect of Young Persons) unless that Participant is covered by a Family Consent Form;

  38. Instructor means a member of Our staff who is authorised by Us to lead, instruct and coach You (and if applicable, Your Family) during any Booked Activity, Course or Sessions (or any part of them);

  39. Member means a person who is a current member of the Adventure Club;

  40. Membership Fee means the annual fee payable to become a Member, as set out on Our website from time to time;

  41. Newsletter means the monthly newsletter which contains information, further details and updates about Us and the Club;

  42. Organisation means a registered company, school, youth group or government body;

  43. Participant means You, and/or any other person covered by a Booking (including any person in Your Family participating in a Booked Activity or if You make a Booking in respect of a Young Person, that Young Person);

  44. Payment Processor means a partner company (such as active.com or paypal.com) we use to administer bookings made online and to process your payment in respect of a Booking;

  45. Pre-requisites means the requirements all Participants must meet before starting an Activity or Booking;

  46. Registration Form means the form which must be signed by the Young Person's parent or legal guardian in order for them to participate in the Club;

  47. Relevant Scheme means the instance of the Holiday Scheme relating to a particular School Holiday Period which You have booked for Your Young Person to attend;

  48. Scheme Coordinator means the person holding the position of "Senior Instructor - Holiday Schemes" with Us;

  49. School Holiday Period means one of the Easter, summer and Christmas or half term school holiday periods, the dates of which are set out on Our website from time to time;

  50. School Term means the period bounded by either the summer holidays and Christmas, Christmas and Easter or Easter and the summer holidays;

  51. School Year means each 12 month period from 1 September to 31 August inclusive;

  52. Session means - for the Club - the session running from 3.30pm until 6.00pm on each normal school day during which the Club is open and activities are organised or - for the Holiday Scheme - either (i) a full day of activities running between 8.00am and 6.00pm on working days; or (ii) a half day of activities running from 8.00am until 1.00pm or from 1.00pm until 6.00pm;

  53. Short Notice Booking means a booking made less than 7 days in advance;

  54. Site means the Centre and the location or locations where the Adventure Club Activities, including Your Booked Activity or Booked Course (or any part of it), take place;

  55. Site Rules means the rules set out in the relevant section of the Terms and Conditions along with the rules which may be displayed on posters at the Centre and around the Site and any rules which are provided to You prior to a Booked Activity or Booked Course commencing;

  56. Standard Booking means a booking made more than 7 days in advance;

  57. Subscription means Your subscription for a Young Person to take part in a Club;

  58. Subscription Confirmation means a notice from Us by post or email (at Our choice) to confirm a place in the Club;

  59. Terms means the terms and conditions as applicable to your booking;

  60. You/Your means the person contractually responsible under these Terms (whether in respect of the registration of Members, or the making of a Booking, as applicable);

  61. Young Person/Young People means a person or people who is/are under the age of 18 years; and

  62. We/Our/Us means Leicester Outdoor Pursuits Centre, company registration number 3389636 and charity number 1074671) and Our primary address is at Loughborough Road, Leicester, LE4 5PN. We operate the website www.lopc.co.uk